CONSTITUTION OF THE LAKE SHORES CIVIC LEAGUE
ARTICLE I – Name
This organization shall be known as the LAKE SHORES CIVIC LEAGUE.
ARTICLE II – Purpose
The purpose of this organization shall be to bring together for mutual benefit, those persons who are interested in civic betterment of any kind. It shall be operated along democratic lines, having no political affiliation, and being non-sectarian in the matter of religion.
ARTICLE III – Membership
Membership shall be open to all property owners and residents of single family dwellings in the area bounded on the north by Shore Drive, on the east by Independence Boulevard; on the south by Northampton Boulevard and on the west by Lake Smith. A voting member shall be one who has paid current dues.
ARTICLE IV – Officers and Standing Committees
Section 1 – The elected officers of this organization shall be as follows: President, 1st Vice President, 2nd Vice President, Secretary, Treasurer and three (3) Trustees. A Parliamentarian shall be appointed by the President.
Section 2 – The Executive Committee shall consist of the President, 1st Vice President, 2nd Vice President, Secretary, Treasurer, Trustees, and Parliamentarian.
ARTICLE V – Election of Officers
Section 1 – A nominating committee of not less than three (3) members shall be appointed by the President at the regular January meeting to serve for one year, Nominees shall be presented and elected at the regular March meeting and installed at the regular May meeting. Officers shall be elected for a term of two (2) years, and may be re-elected for additional one (1) year terms. Trustees are elected each year to replace that Trustee having completed a full three (3) year term. (Note: By electing one Trustee an element of continuity is maintained.)
Section 2 – Any officer may resign by submitting a written notification of such resignation to the Executive Committee. Upon the death or resignation of the President, the 1st Vice President will become President. The Nominating Committee will nominate officers to any other vacancies.
ARTICLE VI – Bylaws
Appropriate Bylaws shall be adopted as are necessary to the orderly conduct of business.
ARTICLE VII – Amendments
The constitution of this organization may be amended by a two-thirds majority vote of those present at any regular meeting, provided that notice of proposed amendments have been read to the membership at the preceding regular meeting.
LAKE SHORES CIVIC LEAGUE BYLAWS
The following Bylaws are adopted by the Lake Shore Civic League, to remain in effect until properly amended or rescinded.
ARTICLE I – Meetings
Section 1 – Meetings shall be held at such time and place as shall be designated by the President. Regular meetings will be held on alternate months from September to May. Meetings of the Executive Committee will be held on intervening months and whenever called by the President.
Section 2 – Special meetings of the Civic League may be called at any time by the President or upon written request to the President signed by at least twenty-five (25) members in good standing.
Section 3 – Robert’s Rules of Order shall be the final authority on all matters of parliamentary procedure at all meetings.
Section 4 – The order of business at all meetings shall be as follows:
- Call to Order
- Pledge of Allegiance
- Welcome, Program, and Guest Speakers
- Reading of minutes of previous meeting
- Communications to and from the Secretary
- Financial Report
- Committee Report
- Old Business
- New Business
- Elections and Installations when necessary
ARTICLE II – Quorum
A quorum for the transaction of regular business shall consist of at least fifteen (15) members.
ARTICLE III – Dues
Annual dues shall be five ($5.00) dollars per household. Dues are due in September. Residents may join at any time by paying the current year’s dues. To be in good standing a member must have paid his or her current annual dues.
ARTICLE IV – Committee Correspondence
Correspondence of committees shall be carried on by the committee chairman, and will become a part of the official league correspondence after being officially read or reported at a regular meeting. A copy of all correspondence so read or reported shall be given to the Secretary to be retained in the permanent record.
ARTICLE V – Duties of Officers and Standing Committees
Section 1 – PRESIDENT – It shall be the duty of the President to preside at all meetings at which she/he is present and meetings of the executive committee. She/he shall appoint all committees, and serve as an ex officio member thereon. She/he shall further exercise supervision over all the affairs and activities of the organization.
Section 2 – 1st VICE PRESIDENT – It shall be the duty of the 1st Vice President to assume the duties of the President during his absence and to preside at all meetings at which the President is not present. She/he shall be the permanent chairman of the Program Committee.
Section 3 – 2nd VICE PRESIDENT – It shall be the duty of the 2nd Vice President to assume the duties of the President during the absence of the President and 1st Vice President and to preside at all meetings when the President and 1st Vice President are absent. She/he shall be the permanent chairman of the Membership Committee.
Section 4 – SECRETARY – It shall be the duty of the Secretary to keep records of the membership, record minutes, act as custodian of valuable records, and perform such other duties as ordinarily pertain to that office.
Section 5 – TREASURER – It shall be the duty of the Treasurer to receive all dues from members and other funds coming into the possession of the Civic League, giving when requested a receipt for the same. The fiscal year shall be from September 1 to August 31. All such funds shall be kept in a bank which is selected or approved by the members. The Treasurer shall submit at each regular meeting a financial report showing the monies received and disbursed since the last regular meeting, and the amount on hand. All checks shall be signed by the President and/or the Treasurer.
Section 6 – PARLIAMENTARIAN – The Parliamentarian shall advise the President on matters of procedure and shall rule on any procedural questions that may arise.
Section 7 – TRUSTEES – It shall be the duty of the Trustees to be custodians of all real and tangible personal property when directed to do so by the membership. The Trustees shall audit the Treasurer’s books in April of each year, and shall report the condition of such books at the regular meeting held in May.
Section 8 – EXECUTIVE COMMITTEE – The executive committee shall be vested with direction of the League on all matters of business except such as are otherwise provided for by the Constitution, subject to approval by the membership at the next regular meeting. The Executive Committee shall meet each month in which no general membership meeting is held, or upon call of the President, or a majority of the committee. Members of the Executive Committee will attend the Council of Civic Organization meetings as required.
Section 9 – MEMBERSHIP COMMITTEE – The Membership Committee shall consist of the 2nd Vice President as Committee Chairman and all designated street captains. The membership committee shall be vested with the responsibility of conducting an annual membership drive and to ensure that all persons eligible for membership in the Lakes Shores Civic League are contacted and offered an opportunity to join. The annual membership drive to be conducted prior to the first fall meeting in September.
Section 10 – PROGRAM COMMITTEE – The Program Committee shall consist of the 1st Vice President as permanent committee chairman and additional members as needed. The Program Committee shall be vested with the responsibility of organizing and planning suitable programs of community interests for each regular meeting.
Section 11 – NEWSLETTER EDITOR – The Newsletter Editor shall be appointed by the President. The duties shall be to prepare and publish the Newsletter on a bimonthly basis or as directed by the President.
ARTICLE VI – Funds and Assets
Any request for the spending of funds in excess of $100.00 shall be referred to the Executive Committee for investigation. Recommendation will be made at the next regular or special meeting when final vote of the membership will be taken. Disposal of fixed assets of the Civic League must be affirmed by a vote of 75% of the members present at any meeting provided prior notice has been given each member of the League.
The Bylaws may be amended by a majority vote of those members present at any regular meeting.
Revised: Nov 2011